October 2016 BOD Meeting Minutes

October 7, 2016

Meeting called to order at 6:34 PM                                             Next Board Meeting Date: Nov. 10

  • Fall Garden Festival Review- Not much discussion but a successful event.
  • Farm Days Review – Volunteers were Tom Poole, Buddy Gadams, Cheryl Brown and

   Harold Delphia

  • Upcoming Events:
    • Waterways Heritage Festival: Resch to Oct. 15 due to Hurricane Matthew.  Discussed equipment to bring and who’s bringing it.
  • Holiday Social- Black Pelican is confirmed for Dec 12th.Need to create a signup for attendance and Secret Santa gift exchange.  Deposit of $15 to hold spot, refunded at venue.  Can pay thru Paypal or at mtg.
  • Event participation incentives     T-shirts?- Nick will look into costs and sources.

Nick pointed out that Oriental Trading Co. supports 503-c clubs very generously.  Rick F. said he’d ask for a donation from them.

  • Calendar Year 2017 Planning – Member workshop(s)/Possible Educational topics
    • Wax working – From hive leftovers to lip balm and candles
    • Soap Making/Lotions/Salves – Can buy kit to make soap from Essentials Depot for $30.00
    • Creamed Honey/Infused Honey – Infused honey requires inspection; pure honey doesn’t.
    • Observation Hive –Need to procure at least 2 more, request approval at membership mtg.
    • Presenting to a group – Skills training, Nick suggested offering this.
    • What is it – Strange and unusual beekeeping equipment
    • Lesson’s learned from 1st year beekeeping – What worked, what didn’t – Nick proposed a workshop to find out what the students liked/didn’t like.
    • Review/topics from Qualified Master Beekeeper Exam – Discussion  ensued about who has taken this
    • Things made with Honey – How honey is different than sugar
    • Beekeeper Games – Like: How fast can you get in your beesuit?

           How fast can you fill and light your smoker?

  • Events chairperson/coordinator – Lots of logistics.  Need to seek out a good candidate from the membership.                    
  • 2017 Short course – Dave K. initiated a discussion of planning and refreshments for this event
  • Website update – No updates.
  • Speaker Requests – Dave K stated he’d like the Board to budget for one high end speaker per year
  • Key for Monday’s meeting- Cheryl’s got it.
  • Need Position Descriptions/Job Duties – Lots of history discussion about public service hours (PSHs), don’t call ‘em volunteer hours!.  It was stressed that PSHs need to be documented.  It was agreed that when Pd’s are updated, we’ll define PSHs.
  • New Business – Pam will look into obtaining branded table drapes with BGSV logo.

     Discussion of need for more table cloths and Longwood posters, which are

     presently out of print.

Meeting was adjourned at 8:49 PM