Board Meeting Minutes 2017 – Beekeepers Guild of Southeast Virginia

Board Meeting Minutes for December 7, 2017

Board meeting dates:

o The BOD decided to continue to hold meetings on the first Thursday of the month, vice reverting back to the Thursday prior to the meeting. Will have to reach out to a Chesapeake Master Gardener to reserve the Ag Trailer. Nick will send an email to Vicki Roberts requesting her assistance.

Discussed Upcoming Events:

o VA Flower and Garden Expo – We will advertise this event, and conduct sign-ups via Sign-up Genius. This event is a big event, long days, many shifts will be required. It is identified that there will possibly be a manning shortage on Saturday due to Special speakers at LETA. We need a chair for this event – it was suggested to reach out to Kathy Robinson to help coordinate.

Newsletter Editors – Dave Robinson and Aimee Duvall have agrees to take on the duties as co-editors for our newsletter. Hopefully, the newsletters will resume the first of the year.

Roster concerns – The Registrar position is currently vacant. Cheryl logged many hours ensuring the roster was accurate and up to date. The roster was then uploaded into our new website software Wild Apricot.

Bylaws revision – No update. The plan is to now revise by next meeting and vote on the revisions in February.

January meeting location – The Board has decided to have the meeting at Virginia Wesleyan College, Nick will work with Cheryl/Tammy to finalize the contract/reservation. (Suggested to use VWC in February also if it is available.

Short Course – February 10, 17, and 24, 2018 – Theresa Orr previously expressed an interest in teaching Woodenware portion of the class. Nick will need to reach out to Cheryl and Bill to see if they would be willing to teach the same segments of the class this year. LETA will not be charging us for the reservation fee this year, since Theresa sponsored us, and we are a 501.c.3. Since out prices have not gone up, the board decided to maintain tuition at the same price. Pam will reach out to the Va. Pilot to advertise, as well as in various social media platforms. Rick will confirm with Keith Tignor, and will request 2 cases of MAAREC books. Dave will contact bee supply companies and request catalogs and Magazines. Dave will also reach out to Steve to have him set up and sell woodenware on Feb. 17.

Nuc Program – Question was asked if we needed to re-enaluate this program. Answer was no, there were no issues last year.

Scholarship Update – Chesapeake and Suffolk students are eligible. Solicitations will go out to schools in Chesapeake and Suffolk in January.

January 27^th LETA reservation – Speakers have confirmed. Cost is $20/person, register in advance. Sign-up via brown paper ticket. LETA has been reserved and confirmed. Was mentioned to have 4 people assist with the set up of refreshments, and they would not have to pay for admission to the event.

Holiday Social signups – Its going… we are at 30-ish people signed up. Beekeeper of the Year announced.

o Jim provided an update on the Wild Apricot website. He said it was pretty wild. A lot easier to work with compared to our current website. Jim is still playing around with it and had some questions that were answered by the board. He hopes to have it up and running by the first of the year.